COVID-19 (Coronavirus) Resources
BOMA San Francisco in collaboration with BOMA International is actively working to provide commercial real estate professionals with credible information on how to mitigate the potential health and business impacts of COVID-19. We will continue to update the content of this page as information becomes available.
Slack for COVID-19
Join our Slack channel dedicated to COVID-19. You can post questions and share information with the BOMA San Francisco community. If you have questions or information you’d like to share with others, please join us on Slack. We can support one another by using this tool to find solutions to common problems, and to share information that has helped you manage in times of crisis.
Already have a slack account? If yes, click here for slack.com/signin. Your-workspace-url is bomasanfrancisco
New to slack? If yes, click here to create an account. It will require your email address. Your-workspace-url is bomasanfrancisco
Nighttime Curfew Remains in Effect for San Francisco, posted June 2, 2020
The citywide curfew that Mayor London N. Breed issued on Sunday, May 31, 2020 remains in effect. The curfew requires people within the city limits of San Francisco to stay home from 8:00 p.m. until 5:00 a.m. Click here for the Advisory.
CDC Recommendations for Reopening Office Space, posted June 1, 2020
The Centers for Disease Control and Prevention has issued recommendations for the reopening of office space. Click here for the steps CDC says will slow the spread of the coronavirus.
Timeline for Office Re-Opening: San Francisco is targeting June 15 to relax shelter-in-place restrictions for offices for employees who cannot continue to work remotely, posted May 28, 2020
Building Re-occupancy Town Hall, live webinar May 27, 2020, sponsored by Buchalter
Panelists: Manuel Fishman, Real Estate Practice Chair, Buchalter; Marc Gille, Senior Vice President, Rockhill Management; Christine Mann, Portfolio Manager, Paramount Group, Inc.; Blake Peterson, Senior Vice President of Asset Services, Transwestern; Michael Sciortino, Vice President of Operations, Warriors & Chase Center; and Marty Smith, President & Owner, Alhouse Deaton discussed how they are planning for tenants returning to their properties and the legal considerations to keep in mind.
FAQs for building re-occupancy prepared by Buchalter.
No Change in Fire Evacuation Drills During COVID-19, posted May 26, 2020
The Office of the State Fire Marshal has declared that even during this extraordinary time of COVID-19, there is zero flexibility on alternative means and methods to conducting evacuation drills.
Per Special Assistant to the California State Fire Marshall, per Title 19 of the California Code of Regulations, occupants of buildings required to conduct annual fire drills (evacuation/relocation) are not exempt from the requirement during the Covid-19 Shelter-In-Place lock down. The Office of the State Fire Marshall emphasizes that when conducting the fire drills, (evacuation/relocation), participants and building staff members are to observe social distancing rules (6 ft. separation) and be in proper PPE (personal protective equipment), such as facial masks.
San Francisco’s Fire Marshal recommends that, in the case of buildings where occupants are relocated to alternate floors, a spare stock of PPEs should be established on those relocation floors. Furthermore, consider staging drills (e.g. by floor, by department) to minimize total building exodus. It is understood that this would require multiple drills within the same building.
NOTE: There may be times in a non-drill event, where it is impractical to meet COVID-19 guidelines (e.g a major event). During these exceptional imminent events or critical incidents, the Fire Marshal will expect building management and occupants to use good, practical judgement.
CDC Decision Tree for Reopening Workplaces, posted May 21, 2020
As markets across the United States gradually reopen, property managers and tenants alike must prepare for what a phased return to the office will entail. The U.S. Centers for Disease Control and Prevention (CDC) has published a workplace “decision tree” flowchart, summarizing the safeguards that employers must meet in order to proceed with workplace reopening plans. Throughout the decision process, property managers are encouraged to communicate with tenants, exchange reopening plans and refer to BOMA International’s Getting Back to Work: Preparing Buildings for Re-Entry Amid COVID-19 for additional guidance.
The Touchless Workplace, posted May 21, 2020
In recent months, the entire world has become hyper-conscious of the many objects our hands touch throughout the day. Adding to this awareness, property professionals and tenants are actively taking inventory of the “high-touch” areas within an office building as they flesh out re-entry cleaning protocols. While the jury remains out on how exactly the COVID-19 pandemic will inform workplace design and operations, design firm Gensler suggests that increased implementation of touchless technology is to be expected. Thanks to advanced gesture control, facial recognition and voice activation capabilities, touchless workplaces may be the norm in a not-so-distant future.
Recology Releases New Signage for Discarded PPE, posted May 21, 2020
Click here for a pdf sign directing PPE to the trash/landfill bin.
Extension of San Francisco Commercial Tenant Eviction Moratorium and Impact of Proposed California Senate Bill 939, courtesy of Buchalter, posted May 20, 2020
Please read this excellent piece on San Francisco’s commercial tenant eviction moratorium by Manny Fishman. Most importantly, heed the impact of SB 939 as described.
New Re-Entry Guide (produced by The BOMA Georgia Foundation) Helps Properties Prepare for Increased Utilization, posted May 20, 2020
The BOMA Georgia Foundation has released a new guide in response to COVID-19. – Building Re-Entry: 10 Essential Resources for Property Management and Operations Professionals. The BOMA Georgia Foundation has curated a list of 10 essential resources for property managers and operators, and tenants. Collectively, these resources will help building management and operations teams adjust to increased building utilization while continuing to respond to the ongoing COVID-19 situation.
BOMA Releases Industrial Building Guidance Document, posted May 20, 2020
BOMA International has released its fifth coronavirus guidance document – Industrial Re-Set: Operational and Management Guidelines for Industrial Properties Amid COVID-19. While tenants in office buildings have been working at home in response to state-mandated stay-at-home orders, most tenants in warehouse, distribution, and manufacturing industrial facilities have been reporting to work as usual, but at the same time dealing with COVID-19 health and safety challenges. This new document, developed by a sub-group of BOMA International’s Industrial Committee, offers management best practices for owners and property managers of industrial properties, as well as suggested operational and workforce guidance tenants may want to consider. Here is the link to the new document BOMA Industrial Guidance Document which can also be accessed from BOMA’s Coronavirus Resource Center at www.boma.org.
Water Quality Guidelines for Re-Opening Buildings, posted May 20, 2020
The San Francisco Public Utilities Commission provides these guidelines to ensure good water quality by properly flushing lines, prior to building re-occupancy. The Center for Disease Control (CDC) provides Guidance for Reopening Buildings After Prolonged Shutdown or Reduced Operation to ensure the safety of occupants and building water system and devices, posted May 27, 2020.
Re-Occupancy Survey Results, posted May 18, 2020
Covid-19 Driving Dramatic Workplace Changes, posted May 18, 2020
Click here to view results of Bay Area Council’s Employer Survey.
Getting Back to Work: Preparing Buildings for Re-Entry Amid COVID-19 Live Webinar held May 6, 2020, produced by BOMA International, posted May 13, 2020
The COVID-19 pandemic spread quickly across the United States in February and March forcing cities to impose stay-at-home and shelter in place orders. Building operations had to adjust as non-essential personnel worked from home. We are now preparing for a phased re-occupancy of office buildings over the coming months. BOMA International assembled a task group from across North America to help owners and managers prepare for what is coming. The co-chairs of that task group will provide an overview of the comprehensive guidance document BOMA produced covering the health and safety of building personnel, tenants, visitors and contractors and healthy and safe building operations, systems, and management practices. They'll share the task group's best thinking and suggested best practices for social distancing and use of personal protective equipment (PPEs), safe use and occupancy of elevators, security, HVAC, janitorial, plumbing and water, tenant communications, building personnel, risk management and insurance, legal issues and more.
Panelists: Tina Haubert, MBA, VP of Operations and Asset Management, Mann Enterprises and Tom Gille, BOMA Fellow, Principal, REAL Systems. Moderator: Patricia M. Areno, CAE
Senior Vice President, BOMA International.
California Office Re-Occupancy, posted May 12, 2020
13 Ways to Prepare Your Office Space for Re-Entry During COVID-19, courtesy of Skyline Construction, posted May 11, 2020
Wear masks, take temperatures, redesign office layout, posted May 8, 2020
See the just released California Department of Public Health and CAL-OSHA office space guidelines. They advise employers to create worksite specific plans to prevent Covid-19 infection, conduct employee training, provide temperature screenings and personal protective equipment (PPE), and redesign office space for a six-foot distancing, among other things.
Pathway to Work: Commercial Real Estate, Coronavirus and Re-Entry, posted May 8, 2020
Again proving the value of the BOMA International network, we share this excellent resource developed by BOMA Canada. It covers Building Operations, Vendors & Supplies, Tenant & Building Communication, and Human Resources. Click here for document link. Thank you to our friends at BOMA Canada!
Webinar recording pending and will be posted as available.
Initial Phase 2 Re-Opening Guidelines, posted May 7, 2020
On Thursday, May 7, 2020 the Governor announced our state will move into “Stage 2” of modifying the state’s stay-at-home order. “We must get our economy roaring once again and put paychecks in people’s pockets. But the risk of COVID-19 infection is still real for all Californians and continues to be fatal,” stated the Governor.
With that, the governor has released industry/sector-specific guidance for this initial phase of re-opening meant to allow you to plan and prepare for re-opening, make changed needed in your work environment, and adjust practices by employees and help educate your customers. Following are specific guidance plans for your review. We expect more guidance to follow as we move through Phase 2 and into Phase 3 (i.e. restaurants). A link to the full list for all industries can be found at the end of this email:
Construction: This guidance for the construction industry provides guidelines to create a safer environment for workers. Review the guidance, prepare a plan, and post the checklist for the construction industry in your workplace to show customers and employees that you’ve reduced the risk and are open for business.
Office workspaces: The guidance for businesses operating in office workspaces provides guidelines to create a safer environment for workers. Review the guidance, prepare a plan, and post the checklist for office workspaces in your workplace to show customers and employees that you’ve reduced the risk and are open for business.
Real estate transactions: This Guidance for businesses operating in the real estate industry provides guidelines to create a safer environment for workers. Review the guidance, prepare a plan, and post the checklist for the real estate industry in your workplace to show customers and employees that you’ve reduced the risk and are open for business.
Retail: This guidance for retailers provides guidelines to create a safer environment for workers. Review the guidance, prepare a plan, and post the checklist for retailers in your workplace to show customers and employees that you’ve reduced the risk and are open for business.
Logistics and Warehousing Facilities: The guidance for businesses operating in the logistics/warehousing industry provides guidelines to create a safer environment for workers. Review the guidance, prepare a plan, and post the checklist for the logistics/warehousing industry in your workplace to show customers and employees that you’ve reduced the risk and are open for business.
Manufacturing: The guidance for the manufacturing industry provides guidelines to create a safer environment for workers. Review the guidance, prepare a plan, and post the checklist for the manufacturing industry in your workplace to show customers and employees that you’ve reduced the risk and are open for business.
Click here for the full list of industry guidance.
While we are very happy the state is moving forward with this opening, we caution all of our members to continue working hard to manage your properties in a manner that goes the extra mile to keep employees and customers safe so we do not backslide on infections and see restrictions come tighten once again.
CDC Reopening Guidance for Cleaning and Disinfecting, posted May 7, 2020
As commercial real estate professionals plan for re-entry, now is a good time to consider whether modifications to janitorial procedures may be needed. The U.S. Centers for Disease Control and Prevention (CDC) has released reopening guidance for cleaning and disinfecting public places. The document provides a general framework based on the following: normal routine cleaning with soap and water; disinfection using disinfectants approved by the U.S. Environmental Protection Agency (EPA); and disinfection using approved alternative methods when EPA-approved items are not available.
White Paper: Operational Savings During COVID-19, posted May 7, 2020
In response to the COVID-19 pandemic, building utilization by tenants and guests has dropped significantly for many properties. A recent white paper released by BOMA/Georgia guides building management and operations teams through tactics and strategies to decrease operating expenses; more easily complete needed maintenance and projects; and to prepare for a return to more normal building usage.
Small Construction Project Safety Protocols, posted May 6, 2020
Click here to view San Francisco health order specifications for smaller, residential construction projects.
Reopening Guidelines form The American Industrial Hygiene Association (AIHA) including Construction and General Office Settings, posted May 5, 2020
The American Industrial Hygiene Association (AIHA)recently set up a website link to safe and prudent reopening guidelines for a number of sectors. The links offer specific, easy-to-follow, science-based recommendations for limiting the transmission of the coronavirus while operating a wide variety of businesses including construction and general office settings.
Re-Opening Guidance on Recommended Practice for Retail and Shopping Venues, posted May 4, 2020
Construction Advisory, posted April 30, 2020
Jobsite construction procedures in response to COVID: Click here for a list of mitigation procedures to guide on-site construction courtesy of Skyline Construction.
We share two short videos, courtesy of Skyline Construction, discussing jobsite changes and impacts related to COVID:
https://www.skylineconstruction.build/covid-jobsite-webcast, as well as 4 short videos looking at how preconstruction and project planning will change on future projects:
Building Re-Occupancy Protocols Webinar, April 30, 2020; sponsored by
Returning to work once the shelter in place order is lifted poses many questions for building operators, tenants, visitors and vendors. In preparation for building re-occupancy, join us for a webinar and hear what new practices have been adopted in China in response to the Coronavirus. We will discuss building protocols as they relate to tenant re-occupancy, treatment of visitors, building operations, and services.
SPEAKERS: Alan To, Senior Director, Property Management, Tishman Speyer China; Dave Law, past General Manager of Guangzhou International Finance Center (IFC); and Glenn Good, General Manager, Tishman Speyer, of 333 Bush in San Francisco for Tishman Speyer. Glenn is currently the Treasurer of BOMA San Francisco and a Board member of BOMA California.
Governor Newsom Outlines 4-Stage Roadmap to Reopening, posted April 28, 2020
Click here to see the plan. Offices, where working remotely is not possible, and where modifications can be made to make the environment safer for employees, are in Stage 2.
SF Downtown BART Escalators To Close for Equipment Surveys May 11--June 8, 2020, posted 4/28/2020
Starting May 11, 2020, BART will shut down escalators in Montgomery, Powell, and Civic Center stations in order to conduct surveys of the escalators in preparation for an escalator replacement project. Only one escalator will be out of service at a time. Below is a table of the times, dates, and locations.
The contractor will use saws to cut open the flooring at the top and bottom of each escalator to expose the pits, supports, and trusses. This will allow them to get accurate measurements which will be used when manufacturing the replacement escalators.
Building Re-Occupancy: View the Real Estate Board of New York’s document on health and safety practices to enable a return to commercial office buildings, posted 4/28/2020
Shelter in Place Being Extended Through the End of May for the Bay Area, posted April 27
Six Bay Area counties announced today in a joint statement they'd be extending shelter-in-place orders through the end of May amid the novel coronavirus pandemic. The extended orders affect Alameda, Contra Costa, Marin, San Francisco, San Mateo, and Santa Clara counties, as well as the City of Berkeley, which has its own public health department.
Full details are expected to be released later this week, the health officers said, and "will include limited easing of specific restrictions for a small number of lower-risk activities."
The current shelter-in-place restrictions for the six Bay Area counties were set to expire on May 3, though California's statewide stay-at-home order that was issued in March has no set expiration date.
Click here for link to SF Chronicle.
WEBINAR: Re-Entry: Important Tips from Your Building Service Providers, Includes a Live Event on 04/29/2020 at 2:00 PM (EDT) / 11:00 AM (PST) - Registration Closed; recording will be posted Thursday, 4/30.
Your building's re-entry plan requires thoughtful consideration of every element of your operation. During this session, seven of BOMA International's Cornerstone Partners—the leading experts in their fields—will provide relevant and critical information that you need to know now. These leaders will share insights and expertise that will impact your security, people moving, technology and ventilation systems, cleaning and sanitizing practices, purchasing and supply chain concerns, and more. Hear the most current information from the industry experts who are dedicated to your success.
- Learn answers to the latest frequently asked questions regarding building re-entry
- Get tips to consider for re-entry from industry leading building product/service providers
- Gain insight into what these companies are doing to help protect you, your staff, your tenants and your visitors
Registration is closed via BOMA International as it has reached capacity. Recording will be posted Thursday, 4/30.
A Guide to Maximizing Opportunities During a Time of Low Building Utilization, posted 4/27/2020
The BOMA Georgia foundation has released a new, free paper titled Operational Savings: A Guide to Maximizing Opportunities During a Time of Low Building Utilization. Even though some jurisdictions are easing shelter-in-place requirements, for many properties, building utilization is expected to remain below typical utilization rates for some time. The workbook-style guide is designed to assist building management and operations teams in exploring tactics and strategies to decrease operating expenses; more easily complete needed maintenance and projects; and/or prepare for a return to more normal building utilization. The ideas included are designed to provoke thought and conversation among property management and building operations teams.
BOMA International’s new building re-entry guidance document – “Getting Back to Work: Preparing Buildings for Re-Entry Amid COVID-19, posted April 24, 2020
Building Re-occupancy Considerations: Resources from CRE Companies, posted 4/24/3020
Cushman & Wakefield’s 6 Feet Office prototype envisions an office where social distancing guidelines continue to be enforced.
CBRE has released a briefing titled Reopening the World’s Workplaces. CBRE states that based on experience supporting clients in Asia, reopening commercial establishments is “not straightforward” and “forethought is critical as important activities must be approached in fundamentally new ways.” For instance, businesses and building personnel must prepare for a more discerning occupant base that requires clear, ongoing communication.
A growing body of research by JLL suggests that the modern tenant’s wish list might include these four things: Space design that offers greater dedication, privacy and separation from others; flexible work schedules and locations; hyper-focus on health and safety; and opportunities to collaborate and to concentrate.
How China is Reopening Buildings, posted 4/24/2020
See CNN piece at minute 1:10 which shows an example of elevator floor signage and how they deal with button usage.
Expansion of CityTestSF for All Essential Employees, posted April 23, 2020
Mayor Breed and SFDPH Director Dr. Colfax announced COVID-19 testing for all private sector and non-profit essential employees in San Francisco, as well as any San Francisco resident who is experiencing symptoms and cannot otherwise access testing. San Francisco residents and essential workers experiencing COVID-19 symptoms can make an appointment for CityTestSF online at sf.gov/citytestsf.
Give2SF Funding for Seniors, Undocumented San Franciscans, and Small Businesses, posted April 23, 2020
Mayor Breed announced the allocation of $5.35 million after the first round of funding from the Give2SF COVID-19 Response and Recovery Fund. $2.5 million will be dedicated to food insecurity, including an initial $500,000 in grocery gift cards for undocumented individuals and families. $1 million will go toward supporting DAS-funded community-based food and nutrition providers to ensure that older adults and people with disabilities continue to have access to food during the pandemic.
California Gov. Gavin Newsom Announces New Volunteer Initiative, April 22, 2020
California Gov. Gavin Newsom announced a new volunteer initiative and a website that aims to connect residents looking to give back with opportunities in their communities and across the state. The new website, https://californiavolunteers.ca.gov, offers visitors options, including working at food banks, donating blood, delivering meals or joining the California Health Corps. Newsom said anyone interested in helping out will be matched based on their expressed interests, with local needs, and that officials are hoping to organize a "volunteer corps that is much more deliberative than the way we have in the past."
New San Francisco Face Covering Policy Will Be Enforced, posted April 22, 2020
The City will begin enforcing the new face covering policy Wednesday April 22. Everyone in San Francisco must wear face coverings when they are outside of their homes for essential needs or while doing essential work. Face coverings should cover the nose and mouth and fit securely. They can be a manufactured or homemade mask, a bandanna, scarf, towel, neck gaiter or similar item. Hospital-grade masks should still be reserved for health care workers and first responders.
Business and License Fees Deferred, posted April 22, 2020
Mayor London Breed and Treasurer Jose Cisneros hav announce deferrals on two major categories of business fees until September 30, 2020. Click here for release. This deferral of license fees in particular is meant to help restaurants, bars, storefront retailers, and hospitality businesses.
Golden Gate Transit News, as of April 21, 2020
In accordance with local health department orders, all Golden Gate bus and ferry riders are now required to wear a face mask or covering when boarding and while riding in one of their vehicles or vessels. Riders may be refused service if they do not have a face covering. A face covering is any fabric or cloth that covers the nose and mouth.
We remind our riders to limit transit trips to essential travel only, to maintain social distancing of six (6) feet from other riders and employees, and to stay home if you feel sick.
In addition, as a reminder, we have instituted passenger limits on our vehicles and vessels. On buses, a maximum of 8 riders will be permitted at any time on our 40-foot buses and a maximum of 10 riders will be permitted at any time on our 45-foot buses. On ferries, passenger limits will be based on vessel size to allow for proper distancing. Once passenger limits are reached, buses will perform passenger drop-offs only and ferry boarding will be restricted.
Transportation News related to COVID-19, posted April 21, 2020
Building Re-Occupancy Considerations and Strategies (Source: Cushman & Wakefield)
Cushman and Wakefield’s toolkit outlines protocols to guide tenants and landlords as they plan for building re-occupancy. Click here for the guidance document which is informed by C & W’s work in China.
City of San Francisco Updates, 4/20/2020
- On April 17, the San Francisco Department of Public Health issued a new public health order requiring people to wear face coverings at essential businesses, in public facilities, on transit, and while performing essential work. The order went into effect at 11:59 pm on April 17, 2020.
- On April 15, Mayor Breed and San Francisco Director of Health, Dr. Grant Colfax, announced a new COVID-19 contract tracing program for Bay Area residents. A partnership between the City of San Francisco, the Department of Public Health, UCSF, and software company Dimagi, the program will use a digitized workflow to identify individuals who have been in contact with COVID-19 patients. Case contacts will then be able to receive daily health check-ups via text message or phone call throughout the 14-day monitoring period. UCSF and the Department of Public Health have conducted training for over 50 people who will support these efforts, while additional training sessions are ongoing.
- On April 13, Mayor Breed announced the San Francisco Food Access Initiative, a citywide effort to expand access to food for those who are COVID-19 positive or awaiting test results. San Francisco residents can find food resource information online or by calling 311. To support this and other food security programs provided by the Human Services Agency, Mayor Breed is using $1 million of Give2SF funds.
DHS Issues Essential Critical Infrastructure Worker Guidance 3.0 / April 17, 2020
A little good news as the week comes to a close. The latest version (3.0) of the DHS/CISA Essential Critical Infrastructure Worker Guidance, (click here for document) reflects BOMA International input in large measure. To wit:
Governor Newsom's "Roadmap to Modifying our State's Stay-At-Home-Order"
California Governor Gavin Newsom has outlined the framework of the plan for our state to ease the stay-at-home orders. He also talked about the state’s “new normal,” which includes state guidelines on future work-spacing for restaurants and workplaces. Slides from the Governor’s press conference are attached.
Key tenets of the plan include the following:
Until we build immunity, our actions will be aligned to achieve the following:
- Ensure our ability to care for the sick within our hospitals;
- Prevent infection in people who are at high risk for severe disease;
- Build the capacity to protect the health and well-being of the public; and
- Reduce social, emotional and economic disruptions
California’s six indicators for modifying the stay-at-home order are:
- The ability to monitor and protect our communities through testing, contact tracing, isolating, and supporting those who are positive or exposed;
- The ability to prevent infection in people who are at risk for more severe COVID-19;
- The ability of the hospital and health systems to handle surges;
- The ability to develop therapeutics to meet the demand;
- The ability for businesses, schools, and child care facilities to support physical distancing; and
- The ability to determine when to reinstitute certain measures, such as the stay-at-home orders, if necessary.
BART to temporarily close some station entrances in downtown San Francisco
Starting Monday April 13, BART will temporarily close several entrances at the four downtown San Francisco stations. The closures will help us focus our cleaning efforts and to improve safety for our employees and riders during times of record low ridership and the COVID-19 pandemic. Click here for link. Details also listed below.
All entrances on the north side of Market Street will remain open, while all entrances on the south side of Market will be closed. We prioritized the north side of Market Street entrances after careful analysis of a number of factors including where the majority of riders are currently entering and exiting, ADA access, and known hot spots for illegal behavior. The north side of Market is where the elevators are located.
All stations remain ADA accessible and signs will be posted at the closed entrances noting others remain open to avoid confusion.
Closing entrances will allow us to focus our resources including station agents, cleaners, and police on the open entrances and fare gates. BART Police Chief Ed Alvarez has assigned police officers to a "fixed post" during specific hours of the day to each of the open entrances.
BART has ensured these changes meet emergency safety protocols. This information can be found on bart.gov.
Forecasting the Industry Impact
Since news of the novel coronavirus first broke, industry professionals have been working hard to respond to rapid changes. Just as operations have evolved, so too has the predicted impact on commercial real estate's financial footing. In a recent webinar from Yardi Matrix, experts offered an updated outlook, reflecting on preceding months as the “calm before the storm.” The outlook contains bright spots: for instance, office-using sectors may be the best suited to weather these conditions and the new-construction pipeline coincides with strong fundamentals. However, lease rates are projected to drop sharply if the economic slump goes into 2021 and transaction activity is expected to slow throughout the rest of this year.
Force Majeure and COVID-19
The COVID-19 pandemic has prompted many property professionals to review the force majeure clauses in their leases and contracts. Law firm Ballard Spahr LLP has published a free white paper on what triggers force majeure clauses and what actions may be required. The firm’s coronavirus resource center also includes alerts on a variety of issues, webinars and legislative tracking tools. To read more insights from Ballard Spahr attorneys, check out their recurring contributions to the Legal-Ease column in BOMA Magazine.
Recorded Federal Stimulus Bill Breakdown
BOMA International has recorded a short 15 min. webinar to compliment the 2 pager federal stimulus analysis that we recently shared and is posted on our COVID-19 resources page. Click here to reference the two-page summary:https://images.magnetmail.net/images/clients/BOMAsf/attach/CARESActResourcesBOMAIntlAnalysis.pdf
Click here to listen to the webinar explanation. (Please be advised you may need to log into BOMA International's Dropbox or directly download the webinar to view it in its entirety. You do not need to log in or have a Dropbox account to do a direct download of the webinar. Please direct any questions to Meg Novak, email@example.com.)
Property Tax Deadline Extended
The SF Treasurer's office has released official confirmation that the property tax deadline has been extended to May 4th, due to City Hall closure as a result of the shelter-in-place Order. You can see the SF Treasurer and Tax Collector's statement here: https://sftreasurer.org/property-tax-deadline-statement. Taxpayers who are unable to pay their property taxes due to COVID-19 by May 4th are able to fill out a penalty waiver form to request their late fees waived.
Webinars on Mitigating the Impact of COVID-19
Due to popular demand, BOMA International is offering two live encore presentations of last week's COVID-19 webinar this Wednesday, April 8. For a more in-depth take on the topics and an extended Q&A, the speakers have been separated into two related sessions. Get the guidance you need to ensure you're doing everything possible to emerge from this crisis on a solid financial and operational footing. Sign up for one webinar—or both—below! Please note: Only the first 500 people to register will be able to attend live, but both webinars will be available for on-demand viewing on Thursday, April 9.
COVID-19: Risk Mitigation, Planning and Preparing for Re-Occupancy, Wednesday, April 8, 1:00-2:00pm EST / 10 - 11am PST - Recorded session available for BOMA International members. To access this recording, go to this link https://learn.boma.org/products/covid-19-risk-mitigation-planning-and-preparing-for-re-occupancy?force_login=1 and log in. BOMA SF members, contact firstname.lastname@example.org if you have trouble accessing.
COVID-19: Maintaining Building Operations During a Shutdown and Preparing for Re-Occupancy, Wednesday, April 8, 2:30-3:30pm EST / 11:30 am - 12:30 PST - Recorded session available for BOMA International members. To access this recording, go to this link https://learn.boma.org/products/covid-19-maintaining-building-operations-during-shutdown-and-preparing-for-re-occupancy?force_login=1 and log in. BOMA SF members, contact email@example.com if you have trouble accessing.
CARES Act Analysis
The Act is an unprecedented spending and stimulus bill designed to address the economic devastation of the COVID-19 pandemic. Click here for BOMA International’s analysis of the bill’s impacts on commercial real estate, our members and tenants. The direct link to BOMA International’s resources to deal with the COVID-19 pandemic is here: https://www.boma.org/coronavirus
Essential businesses responsible to post social distancing notices by April 3 - See March 31, 2020 order here
Family First Coronavirus Response Act Resources
At the Federal level, effective April 1, 2020, all private-sector employees, employed by a company with up to 500 employees, will be covered under the Family First Coronavirus Response Act (FFCRA). (Note that employees must have been employed for at least 30 days prior to April 1, 2020 to be covered by FFCRA.) Additionally, there is some indication that for employers with 50 or less employees, there may be a hardship exemption, but guidance on that is still not forthcoming. FFCRA will include emergency sick leave to employees (up to 80 hours) and emergency FMLA of up to 10 weeks (more details provided in the attached documents) affected by COVID-19 related sickness or hardship.
For San Francisco employers who may have workers that do not meet the 30 days of employment eligibility, those employees will be covered by San Francisco's Worker and Family's First (WFF) program.
As of April 1, 2020 employers will be responsible to "post" and educate their staff about FFCRA and/or WFF. For those that are presently in a telework environment, it is acceptable to email the FFCRA poster or post it to a company intranet.
See the following materials to aid you in how to understand and comply with the requirements. Please note that the legislation is evolving; there are still questions and scenarios being addressed daily.
For a comprehensive list of FAQ's, which is being updated regularly, see https://www.dol.gov/agencies/whd/pandemic/ffcra-questions
Our resource/reference materials include:
- A PDF of the FFCRA poster which needs to be "posted" by April 1, 2020
- An overview of FFCRA and what it includes
- Leave forms related to FFCRA leave - we encourage you to track the leave types both to ensure proper payment allocations and to take advantage of the tax credits that are being made available to employers to help offset the financial burden of the emergency leaves.
- An overview of Workers and Family First, plus a leave form template
- A template memo for your employees
For this week, it's important that you familiarize yourself with the programs and comply with the April 1, 2020 timeline to let your staff know about the programs.
Coronavirus Aid, Relief, and Economic Security (CARES) Act
The Coronavirus Aid, Relief, and Economic Security (CARES) Act allocated $350 billion to help small businesses keep workers employed amid the pandemic and economic downturn. Click here to learn how to take advantage.
Service Provider Shelter-in-Place Survey Results-updated 4/17/2020
BOMA San Francisco is focused on assisting members in navigating through COVID-19. Click here to view survey results confirming what services our Associate Member companies are providing during shelter in place. Thank you for being part of the BOMA community and stay well!
To complete the survey and be added to the results, click here.
Eight Bay Area Jurisdictions Extend Shelter-in-Place Order to May 3/ March 31, 2020
Click here for more imformation.
San Francisco Commercial Tenant Eviction Regulations during COVID-19-Pandemic (Source: Manny Fishman, Buchalter)
Blood Donations Needed
The COVID-19 (coronavirus) outbreak has the potential to increase stress and anxiety, both because of the fear of catching the virus and also because of uncertainty about how the outbreak will affect us socially and economically. There are practical steps you can take to improve your wellbeing.
See recap of this special training created for stationary engineers presented by FACS public health expert John Martinelli on Friday, March 27.
Click here for link to recorded webinar. Click here for powerpoint slides.
Free webinar: Emergency Preparedness for Infection Control/March 26, 2020, 10 am/PST
Join March 26, 12 noon, Central Time (10 a.m. PST) with industry leaders discussing best practices on infection control strategies. As COVID-19 continues to dominate the headlines, we will discuss the best practices organizations are using to combat the spread of any easily transferable virus within their facility. Learning Objectives: Understand how COVID-19 is affecting facilities around the country; Review best practices for infection control; Learn how COVID-19 will change emergency preparedness procedures going forward.
Link to be posted upon receipt.
Webinar: COVID-19: Maintaining Building Operations and Preparing for Re-Occupancy /Thursday, March 26, 11 am - 12 pm PST/2-3 pm EST
Get the guidance you need to mitigate the impact of the current pandemic on your building, your business and your team. The webinar will help you create a mitigation plan to ensure you’re doing everything possible to emerge from this crisis on solid financial and operational footing.
Location: Your desk at home or in the office—anywhere with internet access.
In this comprehensive webinar, industry experts will discuss:
- Creating a mitigation plan;
- Managing buildings with reduced occupancy;
- Preparing for re-occupancy;
- Anticipating and managing supply chain disruptions;
- Navigating potential legal issues, including force majeure, rent abatement, operating expense pass-throughs, and other lease-related concerns;
- Understanding insurance issues, including general liability, business interruption and other coverage;
- And keeping your team functioning in this disconnected environment.
Webinar: Briefing on Statewide Policies to Address COVID-19/ March 25, 2020, 3 pm/PST
Join us on March 25, 2020, at 3:00 pm as BOMA California provides an important webinar briefing on statewide policies to address COVID-19 (Coronavirus) and how it will impact commercial properties. Policies are changing by the minute to address COVID-19. Over the past week, Governor Newsom has made several executive orders that directly impact who can continue to come to your building, which of your staff can work on-site, and how to deal with delinquent rent. Join Matthew Hargrove, BOMA California's lead lobbyist, to discuss these policies and what they mean for your business.
Video Link For Coronavirus, Cleaning and Property Management Webinar courtesy of BOMA Cananda hosted March 24, 2020
BOMA Canada hosted the above webinar on March 24, along with the PowerPoint and a document that gives the time codes (i.e. what was said when).
Renewed Call for Supplies: Please help San Francisco, March 23, 2020
Click here to See the City’s Needs List and respond if you can.
Essential Services / Workers, Defined (Updated March 29, 2020)
See the California’s updated the list of essential services: https://www.cisa.gov/sites/default/files/publications/CISA_Guidance_on_the_Essential_Critical_Infrastructure_Workforce_Version_2.0_Updated.pdf (the complete “Essential Critical Infrastructure Workers List”)
Stay Home Except for Essential Needs (includes official Executive Order and FAQs): https://covid19.ca.gov/stay-home-except-for-essential-needs/
Updated 3/29/2020: Essential Businesses/Personnel Criteria:
Governor Newsom updated the list of essential services under the statewide stay at home order. This second order clears-up any ambiguity and the list now covers all the essential workers from our sector, including construction. If you have essential services still operating in your facilities, if your building cannot simply shut down and be abandoned, or if you are working on your facilities you are now most likely covered under the essential activities definitions. Below are the main areas affecting our industry.
- Workers to ensure continuity of building functions
- Security staff to maintain building access control and physical security measures
- Support required for continuity of services, including janitorial/cleaning personnel
- Construction Workers who support the construction, operation, inspection, and maintenance of construction sites and construction projects (including housing construction)
- Workers such as plumbers, electricians, exterminators, and other service providers who provide services that are necessary to maintaining the safety, sanitation, and essential operation of construction sites and construction projects (including those that supportsuch projects to ensure the availability of needed facilities, transportation, energy and communications; and support to ensure the effective removal, storage, and disposal of solid waste and hazardous waste)
- Commercial Retail Stores, that supply essential sectors, including convenience stores, pet supply stores, auto supplies and repair, hardware and home improvement, and home appliance retailers stores, auto supplies and repair, hardware and home improvement, and home appliance retailers
- Workers supporting groceries, pharmacies, and other retail that sells food and beverage products, including but not limited to Grocery stores, Corner stores and convenience stores, including liquor stores that sell food, Farmers’ markets, Food banks, Farm and produce stands, Supermarkets, Similar food retail establishments, Big box stores that sell groceries and essentialsRestaurant carry-out and quick serve food operations – including food preparation, carry-out and delivery food employees
- Employees and firms supporting food, feed, and beverage distribution (including curbside distribution and deliveries), including warehouse workers, vendor-managed inventory controllers, blockchain managers, distribution
- Maintenance of communications infrastructure- including privately owned and maintained communication systems- supported by technicians, operators, call-centers, wireline and wireless providers, cable service providers, satellite operations, undersea cable landing stations, Internet Exchange Points, and manufacturers and distributors of communications equipment
- Manufacturers, technicians, logistics and warehouse operators, and distributors of medical equipment, personal protective equipment (PPE), medical gases, pharmaceuticals, blood and blood products, vaccines, testing materials, laboratory supplies, cleaning, sanitizing, disinfecting or sterilization supplies, and tissue and paper towel products.
- Private security, private fire departments, and private emergency medical services personnel.
- Workers such as plumbers, electricians, exterminators, and other service providers who provide services that are necessary to maintaining the safety, sanitation, and essential operation of residences.
Governor Gavin Newsom Issues Stay at Home Order, March 19, 2020
SACRAMENTO – Today, Governor Gavin Newsom issued a stay at home order to protect the health and well-being of all Californians and to establish consistency across the state in order to slow the spread of COVID-19.
Click here to read the Governor’s executive order and supportive information.
These examples have been harvested from BOMA members. It is recommended that official crisis communications should be shared/discussed/approved with the advice of legal counsel.
(Content provided anonymously with permission by BOMA SF Principal Building members as of 3/17/2020)
BOMA Seattle King County’s Webinar: Coronavirus Information with Building Operations Focus
The 3/17 webinar featured several panelists and the following topics were covered: Background on the Virus, Building Operations, Property Pandemic Response Plan Basics, and Personal/Family Preparedness. Click here watch the webinar recording.
Additional resources are available at BOMA Seattle's COVID-19 Resource center: https://www.bomaseattle.org/page/Coronavirus
Shelter in Place for Six Bay Area Counties Ordered (March 16, 2020)
A new "shelter in place" directive begins at 12:01 a.m. Tuesday, March 17 for six counties, including San Francisco. See https://www.sfchronicle.com/local-politics/article/Bay-Area-must-shelter-in-place-Only-15135014.php. Office buildings have NOT been ordered to close. Until and unless otherwise declared by public safety authorities, we believe that all personnel supporting the operations of commercial office buildings are "essential personnel", particularly property management, engineering, security staff and other key functions such as janitorial service.
Various functions ‘essential’ to the operation of the building, including property management, depend on a number of factors including the tenant population, any “essential” tenant operations, each building’s individual requirements, and the safety of individuals. Some essential personnel may be best positioned working from home to be effective and support both the building operations and the SF Shelter in Place requirements. Importantly, our collective social responsibility during this pandemic must be taken seriously as well. Owners and Managers should evaluate all of the relevant factors above to determine a property's best course of action.
All non-essential gatherings of any size are now banned, along with non-essential travel "on foot, bicycle, scooter, automobile or public transit." People may travel for shopping for necessary supplies, accessing health care, and providing aid to family and friends who need assistance, and for non-residents, returning to their home outside the Bay Area. Airports, taxis, and public transit — including BART — will remain operational, but only for essential travel and people are expected to keep six feet apart when possible.
Businesses that remain open are encouraged to keep both employees and customers six feet apart, including while standing in line. But there are no specific limitations on the number of people allowed inside.
Order of the Health Officer No. C19-07, City and County of SF, Dept. of Public Health, March 16, 2020
Mayor London Breed Announces a Moratorium on Commercial Evictions for Small and Medium-Sized Business in San Francisco, March 17, 2020
BOMA International’s Coronavirus Resources Roundup
How can individuals protect themselves and others?
How can businesses and employers respond and prepare?
- Prevent stigma and discrimination in the workplace by not making determinations of risk based on race or country of origin and maintain confidentiality of people with confirmed infections.
- Actively encourage sick employees to stay home and to practice respiratory etiquette and hand hygiene. Anyone with signs of fever, a temperature of 100.4° or greater, or other symptoms for more than 24 hours should not come in to work.
- Separate employees who arrive to work with acute respiratory illness symptoms from other employees and send them home immediately.
- Perform routine environmental cleaning.
- Advise employees to take certain steps before or during travel. The CDC provides the latest guidance and recommendations for each country. Ensure that your employees are aware of any policy for obtaining medical care outside of the U.S.
- Create a plan to implement in case of increased workplace absenteeism as well as an Infectious Disease Outbreak Response Plan.
Articles on adjusting to a quarantine lifestyle
- Time - "How to Stay Productive and Mentally Healthy"
- The Atlantic - "How Parents Can Keep Kids Busy (and Learning) in Quarantine"
- Parents.com - "How to Master Working From Home- While Under Quarantine with Kids"
- USA Today - "100 things to do while stuck inside due to a pandemic"
- New York Times - "What to Watch, Listen to and Cook During Your Coronavirus Self-Quarantine"
- Kurzgesagt - The Coronavirus Explained video
California Department of Public Health nCoV2019 FAQ:
CDC Coronavirus Disease 2019 (COVID-19) Situation Summary:
East Cut District Resources and COVID-19 Updates
BOMA San Francisco has made the decision to postpone our scheduled events through May. We are rescheduling these events for later in the year and will communicate those dates as soon as possible. For questions about events, please contact Sylwia Preis at firstname.lastname@example.org and for questions about the RPA classes, please contact Akiba Davis at email@example.com.
Committee meetings will be held by phone/virtually at the discretion of the committee chair. Committee chairs will communicate with committee members directly.
BOMA staff is available via email during our regular business hours of 9 am - 5pm and of course, in off hours as critical matters may require.
Marc Intermaggio, Executive Vice President, firstname.lastname@example.org
Tory Brubaker, Member Services Director, email@example.com
Sylwia Preis, Manager, Events & Education, firstname.lastname@example.org
Akiba Davis, Education Coordinator, email@example.com
Karen Chiles, Admin. Asst., firstname.lastname@example.org